Assurance
Audits run against structured templates and produce findings that someone owns. Red and Amber answers require an evidence note — enforced in the database, so the rule holds however the record is written.
Audit · Fire stopping · Question 07
Are fire-stopping records complete for service penetrations installed this period?
Evidence note · required for Amber
Records complete for risers 1–3; corridor C penetrations installed w/c 20th not yet recorded. Photo register attached.
2 photos attachedFinding F-023
Fire-stopping records incomplete for corridor C
Action · due Friday
Package manager to complete corridor C records
Who works here
Runs the audit programme and needs findings to become owned, dated actions rather than report appendices.
Every Amber and Red answer carries its evidence and its action.
Receives findings and needs to respond with evidence without learning a new system.
External response portals take responses and evidence directly.
Reports assurance position to leadership and needs the pack to match the record.
Insight reports publish from live data as immutable snapshots.
Structured templates keep audits consistent across projects, with scoring and evidence captured as the audit runs.
Findings carry a root-cause classification and a regulatory reference, become actions with owners and due dates, and can be linked to the risk they represent. External parties respond through a token-and-PIN portal without needing a seat.
Board reports assemble their sections from the live assurance record rather than being typed, and generate asynchronously so a long report does not block on the request.
01
An auditor scores an answer Amber and is required to attach the evidence note before the record saves.
02
The answer raises a finding with a named owner and a due date.
03
The owner responds — directly or through the external portal — and close-out is verified, not assumed.
04
The finding, its action trail and the linked risk appear in the insight report, published as a locked snapshot.
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